User Roles, who can do what?

Assign a Role to a User to define what she/he can do in eHour. An Admin or Manager can grant one or more of the following Roles to a User:

  • Time Tracker: the essential Role which allows a User to track time. Users with this role can:
    • track time on projects and tasks;
    • create expenses;
    • run reports on their own hours.
  • Report on all Hours: users with this role can:
    • run reports on all hours of all users, clients, projects and tasks. All tracked hours in eHour are available to users with this role.
  • Report on all Expenses
    • run reports on all expenses filed by users.
  • Line Manager: directly manage one or more users. They can:    
    • run reports on all hours tracked by the users they manage. 
    • sign in as one of the users they manage. For example to correct a timesheet when the user is on vacation;
    • assign the users they manage, to projects and tasks;
    • and when configured by an Admin, can approve or reject the timesheets of their users.
  • Team Manager: manages the set of users in their team:
    • run reports on all hours tracked by the team members; 
    • sign in as a team member to correct a timesheet; 
    • assign users to any project or task;
    • and when configured, approve timesheets submitted by the team members.
  • Project Manager: manages a project:
    • create reports on all hours tracked on their project;
    • assign or remove users or teams to their projects and tasks;
    • edit the budget, name, client, and any custom fields of the project;
    • close the project by archiving it;
    • and when configured, a project manager can approve hours tracked on their projects.
  • Client Manager: manages a client:
    • create reports on all hours tracked on their client;
    • assign/remove users or teams to the projects and project tasks of their client;
    • create new projects and project tasks for their client;
    • edit the budget, name, client, and any custom fields of their client projects;
    • close the project by archiving it;
  • Manager: manages all users, teams, clients, projects, tasks in eHour. Managers cannot run reports on all hours:
    • add, edit and remove clients, projects, project tasks, teams, and users;
    • assign users or teams to all projects and tasks;
    • can log in as a different user;
    • and when configured, a manager can approve all timesheets.
  • Admin: users can do the same as a Manager and:
    • change eHour's global configuration;
    • change the approval workflow;
    • add or remove custom fields;
    • manage expense cost categories;
    • update the API key;
    • change billing details.
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