Configuring Approval Notifications

Admins can manage when and how users receive email notifications related to the approval workflow. You can configure both notifications for reviewers and reminders for time trackers from Admin Settings → Approval Workflow. Note that is only available when the approval workflow is enabled.

Notifications for Reviewers

When a user requests approval for their timesheet, relevant reviewers such as team or project managers receive an email notification.

This works well for small teams but can quickly fill inboxes when many timesheets are submitted at once. In that case, enabling the aggregated list and disabling instant notifications is recommended.

Enabling the aggregated list is a global setting and can be configured by an Admin:

1. Scroll to the Notifications for Reviewers section.
2. Toggle Email reviewers for every new request to enable or disable immediate notifications.
3. Enable Send a summary of pending request to send a consolidated list of pending approval requests.
4. Choose how often the summary is sent: daily, weekly, or monthly.

Reminders for Time Trackers

Admins can also send automatic reminders to employees who have not yet submitted their timesheet for approval.

Steps:

1. Scroll to the Reminders for Time Trackers section.
2. Toggle Remind employees to request approval to enable automatic reminders.
3. Choose the Reminder Timing, for example 2 days before the period ends (Friday).
4. Customize the email subject and body. You can use:
   • $name  — the user's full name

   • $period  — the timesheet period (for example, Week 41 or October)

     A direct link to the user's timesheet is automatically included in each mail.

5. (Optional) Add CC recipients by selecting a role or entering specific email addresses.

Reminders are sent at 9:00 AM in your timezone.